Article I. Name
The name of the Association shall be “University of North Alabama (UNA) Alumni Association.”
Article II. Purpose
The purpose of the Association shall be to encourage and promote closer communications among alumni and friends with the University, to help the University serve its members more quickly and efficiently, and to enable its members to serve the University in its continual growth and development as well as to become the best alumni association among public universities.
Article III. Members
Section 1. All graduates of the University of North Alabama are members of the UNA Alumni Association. Anyone who has completed 24 credit hours and the year of their projected graduation has passed is considered an alumnus/alumna of the University.
Section 2. Honorary membership shall consist of the administrative officers, faculty, staff, and friends of the University of North Alabama not already qualified as members by the preceding section.
Section 3. The Executive Committee may confer honorary membership upon any person who has rendered distinctive service to the University of North Alabama.
Article IV. Officers
Section 1. The officers of the UNA Alumni Association (Executive Committee) shall be President, President-Elect, Vice-President, 2nd Vice-President, Secretary, Treasurer, Legal Counsel, Chapter Advisor, Past-Presidents Advisor, Faculty/Staff Advisor, PR Advisor and the Director of Alumni Relations.
Article V. Board of Directors
Section 1. The Board of Directors (Board) shall be composed of twenty-four (24) members, the Executive Committee, and the immediate Past-President. The President (or a representative) of each active alumni chapter shall be a member of the Board of Directors.
Section 2. The new officers and Board appointees will receive approval at the fall meeting; and the budget approval and leadership development will take place at the spring meeting.
Article VI. Elections
Section 1. The Nominating Committee will present to the Board of Directors a slate of officers of the Executive Committee and the pre-approved/accepted Board members names (eight Board members rotate off each year). The nominating committee will meet during the summer months.
A. The Nominating Committee shall be appointed by the UNA Alumni Association President and will include a minimum of two former Presidents of the Association and a minimum of three appointed Board members.
B. Nominations for officers and expiring Board positions shall be actively sought by the nominating committee from the membership of the UNA Alumni Association and the alumni constituency.
C. The Nominating Committee shall present to the Association’s membership one name for each office. Nominations also may be made from the floor at the fall annual meeting.
Section 2. It is the responsibility of the Nominating Committee to explain to each candidate the responsibility of the office for which he or she is being considered and to receive a commitment to serve.
A. The President, President-Elect, Vice President, 2nd Vice President, Secretary, Treasurer, Chapter Advisor, Past-Presidents Advisor, Faculty/Staff Advisor, PR Advisor shall be voted on at the fall annual meeting.
B. Officers’ terms shall be one year, with the exception of the Secretary, Treasurer, and Legal Counsel. They can be re-appointed. Board of Directors’ terms shall be three years. Each year, eight new Board members shall be appointed and eight Board members will rotate off the Board unless the current member requests to remain on the board.
C. All vacancies in elective offices shall be filled by the Executive Committee. Resignation, if any, shall be accepted by the Executive Committee.
D. The election shall be by ballot or by acclamation, as the Association may determine at the time.
E. Resignations occurring on the Board of Directors shall be filled by the Executive Committee (as soon as possible) from an accrued working list provided by the membership committee.
F. The President of the University shall appoint the Director of Alumni Relations.
Article VII. Duties
Section 1. It shall be the duty of the President to preside over all meetings of the Association. He/She shall have the power to appoint various committees necessary to carry out all activities relative to the functioning of the Association. He/She shall be an ex officio member of all committees.
Section 2. It shall be the duty of the President-Elect to preside when the President is absent and to give the President wholehearted support in all of the activities of the Association.
Section 3. It shall be the duty of the Vice-President to serve as the Association liaison to the many alumni clubs and to preside if both the President and President-Elect are absent.
Section 4. It shall be the duty of the 2nd Vice President to serve the young alumni, Student Alumni Association, aid with recruitment and to bring recommendations to the board applicable to that constituency.
Section 5. It shall be the duty of the Secretary to keep records of all business meetings of the association, as well as meetings of the Executive Committee. The President may appoint a recording Secretary if the secretary is not in attendance.
Section 6. It shall be the duty of the Treasurer to act as custodian for all funds of the Association, to receive and disburse such funds, and to keep auditable records and render reports thereon. He/She shall make all such records in connection with his/her office available upon the demand of the auditor or audit committee designated by the Executive Committee.
Section 7. The Director of Alumni Relations shall serve as the agent of liaison, communication, coordination, and administration in all matters pertaining to the mutual involvement of the University of North Alabama and the UNA Alumni Association within the framework of this Constitution.
Article VIII. Committees
Section 1. Committees shall be appointed as needed by the President.
Section 2. Standing committees consist of Budget, Membership/Nominating, Alumni of the Year, Awards, Chapter Development, Spirit, Public Relations, Golf, and Scholarship. Other committees will be formed as needed.
Section 3. There will be an advisory committee comprised of all past-Presidents of the UNA Alumni Association and the current Presidents of the local alumni chapters. This committee will be called the “Alumni Presidents Advisory Committee.” This committee will submit suggestions and recommendations to the UNA Alumni Association Executive Committee for consideration by the Association.
Article IX. Operating Expenses
Section 1.The University of North Alabama Alumni Association shall solicit and pay funds needed for the operation of the Association.
Section 2. The Office of Alumni Relations shall be supported fiscally by the University of North Alabama.
Article X. Meetings
Section 1. The annual meeting of the UNA Alumni Association will be held in the fall prior to Homecoming. The Board of Directors will meet in the spring of each year for an update on the state of the Association and to conduct appropriate business.
Section 2. Special meetings may be called by the Executive Committee or by a petition signed by a majority of the members. The members will be notified by mail of special meetings.
Section 3. The Executive Committee shall meet as required, but at least monthly, and shall determine its own time, date, and location of meeting. Announcements of the Executive Committee shall be publicized to the members of the Association through the Director of Alumni Relations.
Section 4. Business may be transacted by a vote of two-thirds of the Board of Directors present.
Article XI. Amendments
Section 1. This Constitution may be amended by two-thirds vote of the members present at regular or special meetings provided that notice of the proposed amendment has been given to the members at least one month prior to the meeting.
Section 2. Notice of proposed amendments or changes shall be made by mail or email to the Board of Directors of the UNA Alumni Association.